In part one, you heard all about the business benefits of EHS information management software. Sophisticated tools allow users to capture a single, consistent version of the truth in a timely manner, obtain meaningful real-time performance updates via detailed dashboards, and build accurate reports using flexible templates and straightforward capabilities. But what is the best practice for deploying such advanced tools. Here are four tips on how to deploy an EHS information management system:
- Recognize the need for change: Non-specialist tools such as spreadsheets, in-house systems and generic ERP systems can only take you so far when it comes to ensuring compliance and driving EHS performance. They often lack the ability to deliver comprehensive, real-time information in an easy-to-analyze format, are time-consuming and increases the risk of inaccuracies.
- Be clear about your requirements: Recognizing your precise business needs and clearly articulating the challenges you’re facing are important first steps towards selecting the right software solution. It is important to align every request with a business need, keep in mind key goals such as reducing risk, fulfilling compliance requirements and maintaining a healthy, efficient workplace
- Engage stakeholders: Identify and map out requirements, particularly those who will be using the system. What would help to make their job more efficient and drive progress in reducing incidents and managing corrective and preventive actions? Review in detail why specific processes take time to perform. And what are users looking for in terms of flexibility and ease-of-use? It’s important to ensure that the needs of all users are appropriately considered.
- It’s all about a well-conceived deployment: Every system has to be configured and deployed individually and according to the needs of the organization. This includes migrating historical data into new systems to be able to compare performances and benchmark internal processes. If necessary, comprehensive training session for key employees and end users will ensure an efficient use of the system, improving reporting efficiency and engaging positively with users.