Companies are increasingly embracing the benefits of moving to a centralized system in which a documented set of information is kept and can be accessed in real time. This enables EHS managers to take a more proactive role, responding immediately to issues as they arise. In addition, easier-to-use tools and more simplified reporting means people are more likely to report near misses. Software also allows you to set standards and expectations across the business and gives you the flexibility to meet key local legislative requirements such as RIDDOR or OSHA. We recommend a systematic approach to ensuring EHS compliance. Keeping audits and self-assessments firmly front of mind, we advise streamlining EHS management and reporting by planning and implementing processes, responding to issues, and managing and reviewing performance. Integrating updates from EHS experts directly into your system helps to ensure you stay on top of any relevant regulatory changes and allows you to quickly adapt your monitoring to tackle any new requirements. With a sophisticated data management system you can collect data across complex geographical region structures and business units. Using a survey editor, you can easily conduct assessments on-site, linking questions to help material and citations. It is also possible to build a scoring methodology within the system. Every action is recorded, so there’s a full audit trail, and you can easily provide access to third party auditors.
Following conditional question paths, you can expand through a set of pre-defined questions. The system will guide you through the most relevant path for your assessment, depending on your answers. As part of an audit or self-assessment, you can raise and identify non-compliances, allocating a unique ID to each issue, uploading documents as part of the workflow and adding general observations. Similarly, users can add ad-hoc non-compliances using templates, which helps to determine the necessary corrective actions. You can configure mandatory items for approval and also trigger formal non-compliances for items such as a health and safety policy not signed by local management, for example. The system allows you to specify the corrective actions and involve other users. If they reply via email or text message, their responses can be logged in system, allowing for a more timely resolution to the issue. When responding to incidents, you can quickly assign responsibilities to people, upload supporting evidence, monitor their tasks and filter by type of action, using the system as a live database. EHS reporting can by simplified by creating branded templates within the system that can be exported as PDF, Word or Excel files. You can quickly look across your organizational hierarchy for given time periods, viewing audits, non-compliances or non-compliance categories to get an overview of assessments and corrective action plans.
Mobile iOS apps can be used to channel information from site assessments straight into the system. Users can record data on site using the app, which syncs automatically as soon as it re-connects to the internet, speeding up the process and improving data accuracy. Finally, you can consolidate everything into a single compliance calendar, and filter by time, task or individual. You can quickly create a status report or use dashboards to drill down into specific data, harnessing the information to drive performance.
As regulatory growth continues across the world, adopting a standardized, integrated approach to EHS management can help companies to reduce environmental risk, improve the health and safety of their employees and boost their overall EHS performance. In-depth insights on the relevance of changing regulatory requirements together with a robust EHS monitoring process and an advanced EHS management information system will be among the key elements of success as companies pursue the path to ongoing compliance.