Examiner bulk reporting capability will help expedite commercial driver certificates

The countdown to enforcement of the Federal Motor Carrier Safety Administration’s (FMCSA) new commercial driver medical examiner program continues. The day of reckoning is May 21.

After that date, the only interstate commercial motor vehicle (CMV) driver certificates considered valid by the FMCSA will be those issued by qualified professionals listed on the National Registry of Certified Medical Examiners.

Under provisions of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU), examiners must undergo training and pass a test on physical qualifications standards and advisory criteria to qualify for the registry. Once on the registry, examiners (or their designees) must submit certain forms (MCSA-5850 CMV Driver Exam Results) to the FMCSA for processing.

Many providers consider this a daunting proposition. Busy occupational health clinics perform dozens of CMV driver exams a week. Consequently, the FMCSA has developed a method for medical examiners who are using specialized occupational health software like UL Workplace Health and Safety’s SYSTOC solution to submit and upload exam results in bulk rather than individually for each examinee.

According to the FMCSA, UL will be allowed to register as users on the National Registry system and transmit CMV driver exam data electronically on behalf of certified medical examiners using SYSTOC. In time for the May 21 deadline (pending the receipt of additional technical guidance from the FMCSA) SYSTOC users will have the opportunity to add this new bulk reporting capability to their existing system in order to expedite reporting – to the great relief of examiners and support staff.

Steps outlined by the FMCSA include:

  • Third party registers as a vendor on the National Registry system.
  • Vendor agrees to terms and conditions and file format requirements.
  • Vendor conducts data transfer test with FMCSA before submitting actual results.
  • FMCSA approves vendor and assigns trusted user account to connect to the FMCSA’s server.
  • Certified medical examiner designates vendor to submit CMV driver exam information on his/her behalf.
  • Certified medical examiner conducts CMV driver exams and inputs exam results into vendor software system.
  • Vendor submits CMV driver exam data in format and frequency as defined by the FMCSA.

Helping drivers, employers and medical examiners expeditiously comply with reporting requirements is just one of the many ways we support UL’s mission of Safe Living and Working Environments for People.

Learn more about SYSTOC, UL’s occupational health management software designed specifically for occupational medicine clinics and practices.